The RSR is a client-level data reporting requirement that monitors the characteristics of Ryan White HIV/AIDS Program (RWHAP) Parts recipients, providers, and clients served. All RWHAP Parts A-D-funded recipients and their contracted service providers (subrecipients) must submit client-level data annually to us through the RSR.
View the RSR reporting timeline, which lists key dates for annual RSR submission.
The client-level data reported by recipients and subrecipients is used to:
- Monitor health outcomes of clients with HIV receiving RWHAP care and treatment services through program recipients and subrecipients
- Address the impact of HIV in disproportionately affected communities, by assessing organizational capacity and service utilization
- Monitor the use of the Ryan White HIV/AIDS Program to address HIV in the United States
- Track progress toward achieving the goals identified in the National HIV/AIDS Strategy
What's in the RSR?
- The Recipient Report: Each RWHAP recipient completes a separate recipient report for each program grant the recipient receives from HRSA. The recipient completes the online report through the HRSA Electronic Handbooks (EHB) using a web-based data entry system.
- The Provider Report: Information about the provider and the services delivered under each of its RWHAP contracts. All agencies that provide RWHAP-funded services complete one provider report using the RSR web system. Providers with multiple funding sources consolidate this information into one report.
- The Client Report: RWHAP client-level data uploaded as an electronic file. Each upload file contains one record per client. Each client record includes information on demographic characteristics, HIV clinical information, HIV medical and support services received, and the client’s encrypted unique client identifier (eUCI).
The HIV/AIDS Bureau has taken every measure possible to ensure security and confidentiality of the data collected (including the use of the eUCI), and to limit data collection to only the information that is “reasonably necessary to accomplish the purpose” of the RSR.
Technical assistance
Report administration support
RWHAP data support is available to address RSR-related content and submission questions. Topics include:
- Interpretation of the RSR instruction manual and our reporting requirements
- Allowable responses to data elements of the RSR grant recipient report, provider report, and client-level data file
- Policy questions related to the data reporting requirements
- Data-related validation questions
- Recipient-provider relationships and the implications for data reporting
Contact: 1-888-640-9356
Hours: 10 a.m. - 6:30 p.m. ET, Monday – Friday
Email: RyanWhiteDataSupport@wrma.com
Electronic handbooks (EHB) support
Our contact center answers EHB and RSR software-related questions. Topics include:
- EHB registration, navigation, and permissions
- Performance report submission statuses
- RSR web system navigation
Contact: 1-877-464-4772
Hours: 8 a.m. - 8 p.m. ET, Monday – Friday
Data infrastructure development
The Data Integration, Systems and Quality team (previously DART) offers technical assistance and support to the RWHAP community on data submissions.
- RWHAP Services Report (RSR)
- RWHAP AIDS Drug Assistance Program Data Report
- COVID-19 Data Report
- Ending the HIV Epidemic Tri-Annual Module Report
- RWHAP AIDS Education and Training Center Program Annual Report
Email: Data.ta@caiglobal.org